Current Positions Available

• Holy Spirit Church, 355 E. Champlain Dr., Fresno, CA  93730
• Status: Full-Time, Non-Exempt
• Hourly Wage: $16 to $18 Per Hour
• Benefits: Yes

SUMMARY

Maintains accurate record keeping of parish finances. Prepares monthly diocesan reports, monitors the collection counting and recording. Provides bookkeeping and accounting support to parish organizations and departments and provides support to all areas of the parish office when needed.  Participates in parish activities and programs as directed by the Pastor and Parish Business Manager.  Understands and applies Catholic social teaching to parish policy development and implementation.

Key Job Duties and Responsibilities. 

Other duties may be assigned.  

1. Maintain an accurate filing, record keeping, and reporting system for all parish financial programs.
2. Prepare monthly and year end financial reports for parish and Diocesan reporting requirements.
   1. Reports are timely.
   2. Back-up information is documented.
   3. Accounts are reconciled.
   4. Monthly departmental expenses vs. budget report prepared.
3. Parish Budget
   1. Coordinate collaboration of budget formation with Pastor, Finance Committee, and other parish organizations and departments.
   2. Compose the budget worksheet for each organization and department.
   3. Receive organizations and departments estimated monthly expenditures.
   4. Enter proposed organizational budgets as parish budget into the parish accounting program upon approval by the Finance Committee.
   5. Assist Finance Committee in presenting the budget to Parish Council.
4. Maintain and oversee revenue accounting.                                                                             
   1. Collections
      1. Oversee all journal entries.
      2. Oversee the preparation of year-end statements for parishioners.                               
   2. All other revenue.
      1. Account for all other revenue sources by separate entry.
      2. Review posting.
5. Maintain and oversight of accounts payable.                                                                          
   1. Receive bills.
   2. Issue payment upon direction from each program and department director.
   3. Manage all assessments, utilities, and supplies billings.
   4. Issue payment from proper checking account or access the appropriate savings account or fund.
   5. Reconcile each account.
6.  Reporting responsibilities.                                                                               
   1. Prepare end of year statements accessing information in Parish accounting program.
   2. Prepare fiscal reports for the Finance Committee.
7. Payroll                                                                                                            
   1. Make appropriate entries to Parish accounting program.
   2. Tax totals reported by diocesan payroll.
   3. Enter salary changes, add/delete employees.
8. Parish Finance Committee Secretary                                                               
   1. Attend all meetings.
   2. Prepare Type and send committee correspondence.
   3. Compose and send mailings.
9. Supervise Finance Department Employee (s)
   1. Provide direction to daily activities.
   2. Annual evaluation of Finance Department Employee(s).                    

Key Knowledge, Skills and Abilities:

• Bookkeeping, computerized accounting, preferably within Church related computer programs, accounting, databases, and spreadsheet experience. Church supervisory experience preferred.
• Keen attention to detail and ability to keep records and files organized.
• Strong time manager with respect for deadlines.
• Ability to identify errors and solve problems.
• Decisive and critical thinker.

MINIMUM QUALIFICATIONS:

• Education: AA degree in Finance, Accounting, or Business Administration.
• Experience:  Three years of full time experience with bookkeeping, accounting payables/receivable, calculating, posting, and managing accounting figures and financial records.
• Experience in data entry, MS Office, MS Excel, and Quickbooks.

REQUIRED APPLICATION MATERIALS:

•  Completed Diocesan Application
• Letter of Interest
• Current Resume

HOW TO APPLY:

Submit required application materials by mail or in person by 12:00 Noon, Friday, April 20, 2018

Linda Fierro, Business Manager,
Holy Spirit Church, 355 E. Champlain Dr., Fresno, CA  93730

or by email to:  [email protected]
 

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• Status:  Full-Time, Non-Exempt
• Work Hours:  Forty (40) Hours Per Week
• Wage Range:  $18.27 to $21.16 Per Hour (DOQ)

Competitive fringe benefits including health, dental and vision insurance; vacation and sick leave; defined benefit retirement plan; long-term disability plan; short-term disability plan (optional); Life/Accidental Death and Disability coverage; Voluntary Life Insurance policy (optional) with guaranteed coverage, and holidays.

The Shrine of St. Therese is recruiting for the position of Parish Office Coordinator/Bookkeeper.  This position is responsible for planning, directing, and coordinating the business and administrative support activities and employees of the parish.  The incumbent reports to, and works under the general direction of the Pastor.  The Parish Office Coordinator/Bookkeeper will supervise all secretarial and clerical support staff, and oversee the work of ministry coordinators and services contractors as required.  In addition, the incumbent is responsible for performing bookkeeping and fiscal related duties and responsibilities, human resources related activities, other administrative support work.

The Parish Office Coordinator/Bookkeeper is single position classification.  Inherent in the job duties and responsibilities is the use of independent judgement, initiative, leadership, confidentiality, and a thorough understanding of Parish and applicable Diocesan policies and procedures.  In addition, the incumbent must possess strong office management, supervisorial, and administrative support skills, abilities, and knowledge; strong bookkeeping skills and abilities; and effective oral and written communication skills.  Furthermore, the following characteristics are essential: a high degree of maturity, integrity, and good judgement; initiative; and the ability to exercise effective judgment and display discretion under spiritual direction and general supervision, in concert with the pastoral direction of the Pastor.

Key Job Duties and Responsibilities

• Plans, directs, and coordinates all business and administrative support services, work, and activities for the Parish Office and its ministries.
• Performs administrative support duties and responsibilities for the Pastor.
• Maintains the parish master calendar and informs the Pastor on the status of pending work assignments, projects, work-related matters, goals, and deadlines; maintains the Pastor’s calendar as required.
• Greets visitors, answers questions and inquiries regarding Parish Office/Church matters, interprets policies and procedures, and refers parishioners to the appropriate person or organization for assistance.
• Schedules appointments, conferences, meetings, and special events.
• Interviews, hires, supervises, evaluates, and disciplines parish employees and volunteers, including ministry coordinators; responsible for all Parish human resources activities including coordination of employment letters through the Department of Human Resources, employment-related documentation, and employee in-processing.
• Establishes a chart of accounts.  Maintains subsidiary accounts by verifying, allocating, and posting transactions.  Balances subsidiary accounts by reconciling entries.
• Ensures all employees are punctual, take breaks and meal periods, are productive, and execute their job duties and responsibilities in a professional and pastoral manner.
• Prepares financial reports and documentation as needed by the parish financial council and the Pastor.
• Assists the Pastor with preparation of the annual budget; researches and collects fiscal data used in the preparation of the Parish budgets; monitors budget expenditures and prepares budget status reports to the Pastor and Finance Council.
• Attends work-related meetings, workshops and training sessions; prepares summary minutes and notes for the Pastor; provides written and oral reports to the Pastor, or ministry coordinators.
• Ensures mass collection counters follow internal control procedures/protocols for processing collections and donations; addresses any conflict of interest issues with mass collection counters.
• Composes, proofreads, and edits correspondence, reports, flyers, informational packets and related materials ensures materials are professionally prepared, grammatically correct, and consistent with the Pastors requirements, expectations, and guidelines.
• Maintains confidential and sensitive files, documents, records and materials.
• Orders and inventories Parish Office supplies, materials, and equipment.
• Operates a variety of office equipment including computers, printers, copying machines,, multi-line telephone system, fax machines, calculators, etc.

 
For a copy of the official job description, employment application, or general information, please contact Mr. Bradley Whisenhunt, Human Resources Analyst, by e-mail, or telephone at (559) 488-7488.  Individuals with demonstrated work experience and qualifications as set forth below under Minimum Qualifications are invited to submit an employment application, letter of interest, and resume to Mr. Whisenhunt, at [email protected].

MINIMUM QUALIFICATIONS:

• Education:       Graduation from an accredited college or technical school with an associate degree, or its equivalent, in business administration, human resources; accounting, bookkeeping, or a closely related field that is acceptable within the United States’ accredited college system.
• Experience:     Two (2) years of full-time, paid administrative/business support experience supervising or coordinating a small to medium size business office or performing executive/administrative assistant work for a business manager or administrator in a religious or non-profit organization.

OR

• Education:       Twelve (12) college semester units, or its equivalent, from an accredited college or technical school in business administration, human resources, accounting, bookkeeping, or a closely related field.
• Experience:     Three (3) years of full-time, paid administrative/business support experience supervising or coordinating a small to medium size business office or performing executive/administrative assistant work for a business manager or administrator in religious or non-profit organization.

AND

• Language:        Bilingual proficiency in Spanish and English. 
• License:           Possession of a valid California Class “C” Driver License.
• Other:              Applicants must be a practicing Catholic in good standing who are living within the teachings of the Catholic Church

SELECTION PROCESS:

Depending on the number of applicants meeting the minimum qualifications and filing requirements, qualifying applicants will be scheduled to participate in an Interview Examination and/or other screening/selection process.
 
Note:  Should you require special accommodation for any of the examinations, due to a qualifying disability, please contact Bradley Whisenhunt, Human Resources Analyst, at (559) 488-7488, at least five (5) working days prior to the examination.

REQUIRED APPLICATION MATERIALS:

•  Completed Diocesan Application
• Letter of Interest
• Current Resume

HOW TO APPLY:

 Submit required application materials by e-mail, U. S. Postal Service, or in person by 12:00 PM, Friday, March 23 2018, to: