Current Positions Available

• Status:  Full-Time, Non-Exempt
• Work Hours: Monday through Friday, 30 Hours Per Week
• Wage Range:  $19.00 to $22.00 Per Hour (DOQ)

Competitive fringe benefits including health, dental and vision insurance; vacation and sick leave; defined benefit retirement plan; long-term disability plan; short-term disability plan (optional); Life/Accidental Death and Disability coverage; Voluntary Life Insurance policy (optional) with guaranteed coverage, and holidays.

St. Anthony Mary Claret Catholic Church is recruiting for the position of Office Manager-Confidential (Bilingual).  This classification will oversee the day to day operations of the parish office, under general supervision of a Parish Pastor.  The incumbent is responsible for performing experienced level supervisory, administrative, and secretarial duties/responsibilities.  In addition to providing a high level of support to the Pastor, and inherent in the duties and responsibilities, is the use of independent judgement requiring the knowledge of Pastors policies, goals, and objectives.  The Office Manager, must respect and maintain strict confidentiality and ethics in the performance of their job duties and responsibilities; and performs related duties and responsibilities as required..
 

Key Job Duties and Responsibilities:

• Oversees the day-to-day operations of the parish office.
• Performs administrative and secretarial duties for the Pastor and parish priests.
• Supervises, evaluates, and disciplines subordinate parish staff and volunteers.
• Maintains the parish master calendar, and informs the Pastor on the status of pending assignments, goals, and deadlines.
• Greets visitors, answers questions and inquiries, or refers parishioners to the appropriate Diocesan office.
• Maintains confidential and sensitive files, documents, records and materials;
• Schedules appointments, conferences, meetings and special events.
• Proofreads and edits correspondence, reports, flyers, informational packets and other materials, to ensure materials are professionally prepared, grammatically correct and consistent with parish guidelines.
• Evaluates documents, publications, materials, messages, and inquiries directed to the parish priest and Pastor.
• Monitors employees’ payroll documents.
• Prepares financial reports for major fundraising events.
• Attends parish financial council meetings, workshops and training sessions; prepares summary minutes and notes; provide written and oral reports to Pastor, or program coordinators.
• Confers, consults, and implements, the Diocese of Fresno procedures and protocols for parish financial reporting.
• Operates a variety of office equipment including computers, printers, copying machines, multi-line telephone system, fax machines, calculators etc.

 

Key Knowledge, Skills, and Abilities:

• Knowledge of professional office methods, procedures,  and protocols;
• Knowledge of principles and practices of effective customer services;
• Knowledge of office filing systems, secretarial management, office protocols and procedures, proper telephone etiquette, effective customer service principles and practices;
• Knowledge of correct English/Spanish grammar, spelling, and punctuation;
• Knowledge of effective time management principles, techniques and practices.
• Knowledge of Microsoft Office Suite programs (Word, Excel, Access, and PowerPoint);
• Ability to respond quickly, effectively, and confidentially to sensitive issues, inquiries, and complaints using tack and discretion;
• Ability to lead collaboratively in a team environment;
• Ability to pay attention to detail and follow through;
• Ability to follow directives from the Pastor;
• Ability to apply correct English/Spanish grammar, spelling, and punctuation orally and in written form;
• Ability to accept payments, record payments, operate a cash drawer, and perform daily reconciliations;
• Ability to learn new office processes and procedures;
• Ability to display a high level of maturity, integrity, accountability, and good judgment.

 
Individuals with demonstrated work experience and qualifications as set forth below under the Minimum Qualifications are invited to submit an application, resume, and letter of interest.  For a copy of the Church job application and the official job description, please contact the parish office, at (559) 255-4260.
 

MINIMUM QUALIFICATIONS:

Education:	Associate Degree (A.A), or equivalent from a two-year college or technical school, with a minimum of (24) unit in secretarial science, or office administration/management.
Experience:	Two (2) years of full-time, paid administrative/secretarial experience, as an office manager, executive assistant, or administrative assistant.
Language:	Bilingual proficiency in Spanish and English required.
License:	Possession of a valid California Driver License, Class “C”.
Other:	Must be a practicing Catholic.

SELECTION PROCESS:

Depending on the number of applicants meeting the minimum qualifications and filing requirements, qualifying applicants will be scheduled to participate in an Interview Examination and/or other screening/selection process.
 
Note:  Should you require special accommodation for any of the examinations, due to a qualifying disability, please contact Rev. Arthur Gramaje, at (559) 255-4288, at least five (5) working days prior to the examination.
 

REQUIRED APPLICATION MATERIALS:

Completed Diocesan Application (Applications can be obtained from the Parish Office, please call first)

• Letter of Interest
• Current Resume

 

HOW TO APPLY:

Submit required application materials in person by 12:00 Noon, Monday, November 06, 2017, to:
 

Rev. Arthur Gramaje, C.M.F., Pastor
St. Anthony Mary Claret Catholic Church
2494 S. Chestnut Avenue
Fresno, CA  93725-1734
(559) 255-4260
 

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Department:  Facilities
Status:  Full-Time, Non-Exempt
Work Hours: Monday through Friday, 8:00 AM to 5:00 PM
Wage Range:  $10.50 to $12.50 Per Hour (DOQ)

Competitive fringe benefits including health, dental and vision insurance; vacation and sick leave; defined benefit retirement plan; long-term disability plan; short-term disability plan (optional); Life/Accidental Death and Disability coverage; optional Voluntary Life Insurance policy with guaranteed coverage, and holidays.

The Roman Catholic Diocese of Fresno, Pastoral Center, is recruiting for the position of Custodian.  Positions in this classification work under general supervision and perform routine maintenance and repairs; cleans and sanitizes the Pastoral Center facilities, buildings, and grounds; and performs related work as required.  The Pastoral Center complex includes: the Chancery, administrative / business of the Diocese, the Office of Catholic Education, several conference halls, a large dining hall with professional kitchen, dormitories, St. Ann’s Chapel, and the Diocesan KNXT television station facility.  Within this setting, the custodians work under the supervision of the Facilities Manager and assist with the maintenance of the Pastoral Center grounds and buildings in a proficient and sanitary manner.  

Key Job Duties and Responsibilities:

• Meets with the Facilities Manager at the beginning and end of each work day for specific instructions to address the custodial needs of the Pastoral Center.
• Completes daily job task according to established schedule and work order system.
• Provides feedback to the Facilities Manager regarding any observed or reported repairs / maintenance needs of the Pastoral Center buildings and grounds.
• Performs brushing and cleaning of cobwebs from interior windows and eaves of buildings as necessary utilizing appropriate equipment, poles, and ladders.
• Performs dusting of windowsills, desks, and surface areas as needed.
• Mops all washable floors daily, with germicidal solution, e.g. kitchen, bathrooms, and tiled floor surfaces.
• Washes and sanitizes bathroom fixtures with germicidal solution, e.g. toilets, urinals, counters, mirrors, paper towel dispensers, and sinks daily.
• Checks toilets, urinals, and sinks for proper operation and drainage.
• Replenishes soap dispensers, paper towels; sanitary paper covers, toilet paper dispensers; lightbulbs, and air conditioner filters.
• Vacuums, steams and spot cleans carpets as scheduled.
• Mixes and dilutes cleaning solutions and disinfectant per instructions.
• Prepares and sets-up halls / meeting rooms / conference rooms for the day’s scheduled events.
• Washes and sanitizes dormitory bedding / mattresses.
• Performs minor landscaping care.
• Reports to management the presence of harmful animals, vermin, and insects.
• Attends required safety and hazardous materials handling meetings and training.

Key Knowledge, Skills and Abilities:

• Knowledge of commercial grade and household cleaning procedures, chemicals, products, and equipment operation; understands which cleaning solutions/chemicals are not to be mixed together;
• Knowledge of proper lifting techniques and maneuvering of custodial equipment;
• Knowledge of effective customer service principles, practices, and approaches;
• Knowledge of basic arithmetic, e.g., addition, subtraction, multiplication, division, and fractions;
• Ability to accept and execute verbal and written direction from the Facilities Manager;
• Ability and skill  read, understand, and interpret procedural / operational / instructional  manuals, specification sheets, written instructions regarding for cleaning solutions / products, custodial equipment, and tools;
• Ability and skill to measure and mix cleaning solutions properly / safely using liquid measurement;
• Ability and skill to operate professional cleaning equipment;
• Ability and skill to perform routine maintenance and repairs;
• Ability and skill to properly dispose or store toxic chemicals per OSHA standards, and Diocesan protocols;
• Ability and skill to effectively handle multiple priorities and projects; and meet established deadlines;
• Ability and skill to work as a team member;
• Ability to work in an unseemly environment where unpleasant odors, human waste and pathogens exist;
• Ability and skill to lift / carry /move objects and equipment weighing up to 50 lbs.;
• Ability to communicate in English both orally and in writing;
• Ability to display initiative, maturity, integrity, loyalty, accountability, and good judgment.

 
Individuals with demonstrated work experience and qualifications as set forth below under the Minimum Qualifications are invited to submit an application and resume.  For a copy of the Diocesan job application, please contact Bradley Whisenhunt, Human Resources Analyst, at (559) 488-7488, or by e-mail at [email protected].

MINIMUM QUALIFICATIONS:

•  Education:       High School Diploma or General Education Degree (GED).
• Experience:     One (1) year of paid work experience as a Custodian/Janitor.
• License:           California Class “C” Driver License.

SELECTION PROCESS:

 Depending on the number of applicants meeting the minimum qualifications and filing requirements, qualifying applicants will be scheduled to participate in an Interview Examination.
 
Note:  Should you require special accommodation for any of the examinations, due to a qualifying disability, please contact Bradley Whisenhunt, Human Resources Analyst, at (559) 488-7488, at least five (5) working days prior to the examination.

REQUIRED APPLICATION MATERIALS:

• Completed Diocesan Application
• Current Resume

HOW TO APPLY:

Submit required application materials by e-mail or in person by 12:00 Noon, Monday,
September 18 2017, to:
 

Bradley J. Whisenhunt, Human Resources Analyst.0
Roman Catholic Diocese of Fresno
1550 N. Fresno St.
Fresno, CA  93703-3788
[email protected]

 
 

Department:  Chancery
Status:  Full-Time, Non-Exempt
Work Hours:  Monday through Friday, 8:00 AM to 5:00 PM
Compensation:  $12.00 Per Hour

Competitive fringe benefits including, health, dental and vision insurance; vacation and sick leave; defined benefit retirement plan; long-term disability plan; short-term disability plan (optional); Life/Accidental Death and Disability coverage; Voluntary Life Insurance policy (optional) with guaranteed coverage, and holidays.

The Roman Catholic Diocese of Fresno, Chancery Office is recruiting for the position of Office Assistant II-Confidential (Experienced Level).  Under general supervision performs a wide variety of clerical/general office duties and responsibilities in support of the Chancery Department.  Typical assignments include greeting the public and maintain calendars and sign-in sheets; type, sort, process, maintain and file departmental correspondence, documents, forms, records, and materials; compose and edit reports and correspondence; maintain spreadsheets and  databases; provide information to the public concerning departmental or Diocesan operations; and perform related work as required. 

The Office Assistant II-Confidential (Experienced-Level) is an experienced-level classification in the Office Assistant classification series.  Incumbents at this level are expected to perform complex, difficult, and critical job duties and responsibilities as determined by Pastoral Center management.

Key Job Duties and Responsibilities:

• Types letters, memoranda, forms and general office documents using personal computers, laptop computers and typewriters; maintains databases by typing/inputting data.
• Sorts and files a variety of office documents, forms, correspondence and reports; maintains filing systems as required; and may develop new filing systems, both manually and electronically.
• Greets the public and individuals doing business with the Pastoral Center; instructs and directs the public to Pastoral Center departments as required; maintains a sign-in registry documenting client/constituents’’ appointments.
• Provides information to the public and individuals doing business with the Pastoral Center concerning departmental or Pastoral Center operations.  This includes working at a reception desk; describing services provided; explaining Pastoral Center processes and protocols; and assisting with the completion of forms or documents.
• Obtains information from the public or individuals doing business with the Pastoral Center by asking pertinent questions in order to determine the service, program, or Pastoral Center representative that should be seen.
• Operates a variety of office equipment including computers, printers, copying machines, audio-visual equipment, multi-line telephone system, fax machines, recording devices, calculators, etc.
• Receives, processes, and distributes incoming and outgoing mail/faxes (interoffice and diocesan-wide), both in written and electronic form.
• Composes and edits correspondence (letters, memoranda, minutes, etc.), publications, and reports to assure a clear, concise, and grammatically correct communication.
• Assists with organizing department functions/events; sets-up meeting/conference rooms; coordinates logistical activities surrounding events/functions/meetings/conferences.
• Assists/back-ups other clerical staff/co-workers as required; fills-in for other clerical staff/co-workers as required.
• Orients and trains lower-level workers clerical staff, co-and volunteers; may coordinate/supervise volunteers/interns.
• May translate to serve public needs.  Translating may be oral and/or in written form.

 

Knowledge, Skills, and Abilities:

Knowledge of:

• General office practices, procedures, and systems.
• Modern office equipment including personal computers, laptop computers, electronic notepad devices; photocopy/scanning machines; multi-line telephone systems; analog and/or digital recordings/transcription devices; fax machines; etc.
• Microsoft office suite programs including Word, Excel, PowerPoint, Access, etc.
• Correct grammar, spelling, and punctuation.
• Record keeping practices.
• Alphabetical and numerical filing systems and methods.
• Principles and practices of effective customer service.
• Roman Catholicism and local Catholic culture/customs.

 
Skills/Abilities to:
 

• Perform complex, difficult, and critical clerical work.
• Read, understand and interpret clerical, technical and complex rules, guidelines, policies and procedures.
• Apply the policies and practices of a department.
• Respond quickly, effectively and confidentially to sensitive issues, inquiries and complaints using tack and discretion.
• Establish and maintain effective working relationships through the organization.
• Interact with individuals of varying cultural, ethnic and socio-economic backgrounds and in multi-cultural and ecumenical settings.
• Write clear and concise correspondence, flyers, minutes, program outlines using proper grammar and punctuation.
• Speak and write Spanish and English proficiently.
• Read, interpret and translate memoranda, reports, documents, flyers, correspondence and procedure manuals.
• Understand and carry out oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Operate a variety of office equipment including personal computers, laptops, telephones, printers, photo copiers and projection equipment.
• Add, subtract, multiply and divide in common units of measures, using whole numbers, common fractions and decimals, compute rates, ratios, percentages and to draw and interpret bar graphs or charts.
• Work cooperatively in a team environment; establish and maintain effective interpersonal relationships at all organizational levels as well as with the public.
• Interact tactfully and courteously with the public and Pastoral Center staff.
• Display a high degree of maturity, integrity, good judgment, and confidentiality.

For a copy of the official job description, Diocesan applications, and other information, please contact Mr. Whisenhunt by e-mail or by telephone, at (559) 488-7488.  Individuals with demonstrated work experience and qualifications as set forth below under Minimum Qualifications are invited to submit a letter of interest and resume to Bradley Whisenhunt, Human Resources Coordinator, at [email protected]

MINIMUM QUALIFICATIONS:

Experience:

Three (3) years of full-time, paid clerical experience.

Language:

Bilingual proficiency in Spanish and English in both verbal and written translation.

License:

Possession of a valid California Driver License, Class “C”.

Note:

Depending on the hiring department’s need, the ability to type 40 words or more per minute may be required.

Other:

Applicants must be a practicing Catholic in good standing who is living within the teachings of the Catholic Church.

SELECTION PROCESS:

Depending on the number of applicants meeting the minimum qualifications and filing requirements, qualifying applicants will be scheduled to participate in an Interview Examination and/or other screening/selection process.
 
Note:  Should you require special accommodation for any of the examinations, due to a qualifying disability, please contact Bradley Whisenhunt, Human Resources Analyst, at (559) 488-7488, at least five (5) working days prior to the examination. 

REQUIRED APPLICATION MATERIALS:

• Completed Diocesan Application
• Letter of Interest
• Current Resume

HOW TO APPLY:

Submit required application materials by e-mail or in person by 1:00 PM, Tuesday, September 11, 2017, to:

 

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